Host a Meeting

Thank you for your interest in making Hopkins a more connected and inclusive community. This section covers what a “meeting in a box” is, why Hopkins is using this approach and how to host a meeting of your own.

What is a Meeting in a Box? 

A meeting in a box is a meeting designed by the City and put on by community members. The box will contain everything you need to host your own meeting, including handouts, posters, writing utensils and more. We provide instructions for how to facilitate the meeting, record feedback and return responses.

Why Host a Meeting? 

Often, the connections between residents are stronger than their connections with city government. Residents are more likely to participate and engage with events hosted by a familiar community member or organization. We hope that hosting many meetings at different locations, during different times, and with different hosts will engage the most community members, especially those who don’t typically participate in City decision-making.

How Can I Host a Meeting?

Send us your information using this form or email Kaori Hirano at Kaori Hirano. Paper copies of the meeting kits are available at City Hall. If preferred, a digital copy can be sent, as well. If you have any questions throughout the process or would like additional support, such as practice facilitating the meeting, please reach out!

Meeting notes should be returned to City Hall by the second week of December. A reminder email will be sent before the return date.

Interested but Have Questions? 

Reach out to Kaori Hirano or stop by City Hall. Staff are happy to chat about the program, the meeting in a box, or your thoughts on community engagement and belonging.