180kAlcohol may be served at events held in the Hopkins Pavilion/Ice Arena. Organizations and individuals must comply with all Federal, State and Municipal laws and ordinances relating to alcohol. Organizations and individuals must also comply with the guidelines and information stated in this policy.
Who can serve the alcohol?
To determine who can serve the alcohol please answer the following questions:
- Are you charging admission to your event or selling tickets?
- Is this event a fundraiser?
- Will you have a cash bar?
- Is your event open to the public?
If you answered yes to any of these questions you must hire a caterer with a state liquor caterer's license. They must furnish the Hopkins Pavilion with a copy of their state liquor catering license and their certificate of insurance. Please note that food-catering companies that subcontract the alcohol service are not acceptable, they do not have a state liquor caterer's license.
The only exception is a local agency or organization that sponsors an event, applies for a temporary liquor license 45 days prior to the event, and can show proof of a certificate of liquor liability insurance for $1,000,000 of aggregate coverage with the City of Hopkins as co-insured.
If you answered no to all of these questions and are having an invitation only event you may buy and serve beer, wine, and champagne yourself. However, the event must comply with the following conditions.
Certificate Of Insurance
We need to receive a certificate of insurance, which you can get from your agent, or a copy of your homeowner's policy binder with proof that the insurance is current. Your insurance must cover a minimum of $300,000 personal liability. If you do not have insurance to cover this event you will need to hire a Pavilion approved liquor caterer to provide or serve the alcohol.
Alcohol Service Fee
If an organization/individual is serving the alcohol or using a liquor caterer you will need to pay a $50.00 fee. This fee provides an additional Pavilion attendant to aide in the monitoring and cleaning of the facility. Additional fees may be added to the Alcohol Service Fee if increased security is deemed necessary by the Pavilion Manager in order to execute this policy. Any additional fees will be stated and explained in rental agreement. Exception: The alcohol service fee does not need to be paid at events where a commission from alcohol sales is being paid to the Pavilion.
Damage Deposit
At all events where alcohol is served a damage deposit of $200.00 is required. Any damage deposit deductions will be at the sole discretion of the Pavilion Manager.
Hopkins Pavilion Alcohol Servers Policy
I. Purpose
1.01 The purpose of this directive is to set forth policies for alcohol service at the Hopkins Pavilion/Ice Arena (Pavilion).
1.02 These policies are intended to assure compliance with all Federal, State, and Municipal laws and ordinances regarding alcohol service at the Pavilion.
1.03 While other legal options may exist to serve alcohol at the Pavilion this policy intentionally limits the options available in regards to alcohol service to control legal compliance and administrative costs.
1.04 Definitions - For the purpose of this policy, the following definitions shall apply:
- Direct Monetary Exchange - Paying alcohol server cash for an alcoholic beverage, i.e. "cash bar".
- Indirect Monetary Exchange - An individual receives alcoholic beverages by purchasing the alcoholic beverages indirectly. The clearest example would be the purchase of drink tickets and then exchanging the tickets for beverage service. Another example would be the purchase of a single ticket for an event that includes the cost of the alcohol service so the patron makes no direct exchange to the server.
- Implied Monetary Exchange -This exchange takes place when the public or guests are invited to an event in which the expectation of the event sponsoring group/individual is that the guest will make a donation. Typically a fundraising event, the guest makes no direct monetary exchange with the server, but the alcoholic beverages are paid for through the donations of the guests.
- Sale of Alcoholic Beverages-The sale of alcoholic beverages shall include all Direct, Indirect, and Implied monetary exchanges for alcohol.
II. General-Applies To All Events In Which Alcohol Is Served
2.01.1 All organizations/individuals serving alcohol must follow the established Pavilion alcohol service policy and guidelines/rules attached to your rental agreement.
2.01.2 All renting organizations/individuals and alcohol providers distributing and/or consuming alcohol in the Pavilion must comply with and abide by all Federal, State, and Municipal laws and ordinances.
2.01.3 Alcoholic beverage service will begin no earlier than 8:00 am and will end no later than 12:00 am.
2.01.4 Violations of the rules set forth in this policy may result in immediate ejection from the Pavilion, denial of future rental, cancellation of future rental dates, and loss of damage deposit. Penalties for rule violations are at the sole discretion of the Pavilion Manager.
2.01.5 Payment of an Alcohol Service Fee-If an organization/individual are serving the alcohol or using a liquor caterer you will need to pay a $50.00 fee. This fee provides an additional Pavilion attendant to aide in the monitoring and cleaning of the facility. Additional fees maybe added to the Alcohol Service Fee if increased security is deemed necessary by the Pavilion Manager in order to execute this policy. Any additional fees will be stated and explained in rental agreement. Exception: The alcohol service does not need to be paid at events where a commission from alcohol sales is being paid to the Pavilion.
2.01.6 At all events where alcohol is served a Damage Deposit of $200.00 is required. Any damage deposit deductions will be at the sole discretion of the Pavilion Manager.
III. Sale Of Alcoholic Beverages
3.01 When an organization/individual or Pavilion management chooses to include the sale of alcoholic beverages with an event, the organization/individual or Pavilion management must use one of the following methods.
3.01.1 Use of services of a designated Pavilion liquor provider.
3.01.2 Choose a caterer that's been approved by Pavilion management by meeting all of the following criteria:
- Furnished the Hopkins Pavilion with a copy of their State Liquor Catering License. The company catering the event must hold the State Liquor License; they may not sub-contract the liquor service to another company. Note: most catering companies must serve food in order to be able to serve alcohol.
- Furnish the Hopkins Pavilion with a copy of their Certificate of Insurance.
- A representative from the organization/individual renting the Pavilion and the company catering the event reviews this policy and the guidelines provided to them by Pavilion management.
3.01.3 Get sponsorship from or qualify as a Hopkins based non-profit organization(s) that meets the following criteria:
- The Hopkins non-profit organization must be sponsoring the event. This must clearly be established in the rental agreement and on any promotion or media published for the event.
- Application to the city for a Temporary Liquor License is submitted at least forty-five days prior to the event.
- Furnish a Certificate of Liquor Liability Insurance that shows the sponsoring organization(s) name(s) and the City of Hopkins as co-insured and provides $1,000,000 of aggregate coverage.
- A representative of the event reviews this policy and the guidelines provided to them by Pavilion management.
3.02 The Pavilion management reserves the right to negotiate a commission from alcohol beverage sales for events held at the Pavilion by organizations/individuals as described by the following criteria:
- The event is promoted and sponsored by a for profit organization/individual and no charitable use from proceeds of the event has been established
- Event is open to the public
- The sale of alcohol beverages are sold by methods described in sections 3.01.1 and 3.01.2
- A Direct or Indirect Monetary Exchange for alcoholic beverages is planned for the event.
IV. Serving Alcohol With No Monetary Exchange
4.01 An organization/individual or Pavilion management may engage in serving alcoholic beverages at an event or activity if the following criteria are met:
- No beverages containing more than 20% alcohol may be served.
- The event is by invitation only, not open to the public.
- There is no direct, indirect, or implied monetary exchange for alcohol.
- Organizations/individuals must provide a Certificate of Insurance naming the City of Hopkins as additionally insured or proof of current homeowners insurance with a minimum of $300,000 personal liability.
- A representative of the event reviews this policy and the guidelines provided to them by Pavilion management.
V. Guidelines And Rules For The Service And Use Of Alcoholic Beverages
5.01 The purpose of this section is to outline the guidelines and rules for the serving and use of alcoholic beverages in and on the grounds of the Hopkins Pavilion/Ice Arena. We will expect all organizations/individuals and alcohol servers to comply with these guidelines.
- Alcohol serving and consumption may only take place inside the Pavilion. The consumption and serving of alcohol is prohibited outside the Pavilion without proper approval from the City of Hopkins.
- Distribution and consumption of alcohol must comply and abide by all Federal, State, and Municipal laws and ordinances.
- Alcoholic Beverage service and consumption will begin no earlier than 8:00 am and end no later than 12:00 am.
- Glass containers are not prohibited, but not recommended. If possible use non-breakable containers.
- No Smoking Allowed- The Hopkins Pavilion is a non-smoking facility.
- Food and beverages must be kept in the area or room rented for the event or activity.
- Violation of the rules set forth in this policy may result in the denial of future rental, requests, cancellation of future reserved space at the Hopkins Pavilion, and forfeiture of a portion or all of the damage deposit.