Park Board Minutes

November 21, 2011

A regular meeting of the Hopkins Park Board was held on November 21, 2011.

I. Call To Order

Jason Gadd, Chairperson called the meeting to order at 6:34 p.m.

II. Roll Call

Present were Park Board members: Jason Gadd, Brian Furan, Bob Hatlestad and Colin Serle.  Absent was Tom Jenny.  Also present was Jenny Garvey, City of Minnetonka Recreation Services Aquatic Program Manager and City of Hopkins Park Board staff liaison Steve Stadler.  

Iii. Approval Of Minutes For October 24, 2011.

A motion was made by Colin Serle, seconded by Brian Furan to approve the October 24 minutes. The motion passed with a 4-0 vote.

IV. BUSINESS

  1. 2011 Shady Oak Beach survey results & proposed 2012 rate increase

    Jenny Garvey, Minnetonka Recreation Services summarized the results of the 2011 beach survey.  Beach surveys are emailed to all season pass holders and there were 273 survey responses.  Feedback was very good on all six questions regarding customer experience and customer service at the beach.  On the question about rating the new play equipment, 84% of the responses rated it as good, above average or excellent.  Negative feedback on the beach included disappointment over the loss of the water play area and the need for more shade in the grass knoll area.  The City of Minnetonka is investigating option for installing or making available more shade structures for next year. 

    Jenny reported on the 2011 operations, revenues, expenses and the proposed new 2012 rates.  Overall, the beach is estimated to finish with a net profit of $41,600 for the 2011 season.  She mentioned that it is proposed to increase the daily admission rate from $5 to $6.  She also explained the proposed increases on non-resident season passes:  to increase the early purchase non-resident season pass rates from $24 (1-3 passes) and $12/additional pass to $26 and $13/additional pass and the late purchase season pass rate from $29 (1-3 passes) and $15/additional pass to $31 and $16/additional pass.  Jenny explained that the increases are to allow recreation program contributions to other programs, including $10,000 to the Hopkins Depot Coffeehouse teen programs. 

    A question was asked about the cost for users of the Bryant Lake beach.  It was stated that Three Rivers Park District doesn’t charge for this beach but that lifeguards are not provided. 

    The Park Board supported the new proposed rates but Bob Hatlestad felt that the current resident rates could be raised, as well, and the price would remain a very good value.

    Colin Serle made a motion to approve the rates as proposed, seconded by Bob Hatlestad.  The motion passed with a 4-0 vote.  
  2. Athletic Field Use Policy

    Stadler presented the proposed new policy which outlines the classifications, maintenance responsibilities and programming purposes of the various athletic fields.  Jason Gadd requested that the tobacco product use prohibition be added to the new policy.  With the unknown status of Maetzold Field, field #3 as to whether it will be converted for little league use via the Hennepin County Youth Sports Grant, it was decided to take no action on this item. 

  3. Twins Community Fund Grant Application
    Stadler explained the specifics of this smaller grant program funded through the Minnesota Twins organization.  The Hopkins grant request is for $55,000 with the City providing $9,700 for trees and irrigation system improvements.  The project would convert Maetzold field #3 for little league plan and install the new MUSCO lighting system.  In all likelihood, this grant, if approved, would only be used if we were not successful securing the larger Henn Cty Youth Sports Grant.  
  4. Miscellaneous Updates: Stadler provided an update on the following items.
    1. Cottageville Park/Blake Road corridor plans – Jason Gadd mentioned the successful Nov 7 garden party that was held at the park.  Stadler stated that MCES is still working on getting purchase agreements for the two duplexes between the park and Blake Road and that there is work being done to develop an outreach plan to ensure the entire neighborhood is engaged during the upcoming park planning process – he will provide details as they are available.           
    2. Southwest Transitway Project – preliminary engineering status granted by FTA, awaiting public release of DEIS      
    3. Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project – construction is still anticipated during winter of 2011/2012 with trail construction next summer/fall.   
    4. 2011 Misc Park Improvement Project update – Stadler mentioned that work has been completed on the 2012 park building roof replacements, including Maetzold Field, Harley Hopkins warming house and the Central Park warming house.  This project was budgeted for $15,000 but will cost nearly $24,000 as the roofs required new substrate and insulation.  
    5. Hopkins Rotary proposed plan for new Burnes Park east shelter – No update, Stadler will contact the Rotary if he doesn’t hear anything by next spring timeframe.    
  5. Park Area Assignment Report
    1. Colin Serle: Hilltop, Buffer, Burnes Park – nothing to report.
    2. Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach – the hockey rink is installed at Interlachen.
    3. Brian Furan: Valley Park, Central Park, Oakes Park – nothing to report
    4. Jason Gadd: Cottageville Park, Harley Hopkins Park, Elmo Park – nothing to report
    5. Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks – absent.

V. NEXT SCHEDULED MEETINGS:

The next regular Park Board Meeting is December 19, 2011 at 6:30 pm.

VI. ADJOURNMENT

Bob Hatlestad made a motion to adjourn, seconded by Colin Serle.  The motion passed with a 4 - 0 vote.  The meeting adjourned at 7:35 p.m.