Park Board Minutes

December 15, 2008

A regular meeting of the Hopkins Park Board was held on December 15, 2008.   

  1. Call to Order
    Doug Datta, Chairperson called the meeting to order at 6:35 p.m. 
  2. Roll Call
    Present were Park Board members:  Aaron Kuznia, Doug Datta and Brian Furan. Also present was City of Hopkins staff liaison Steve Stadler. Absent were members Molly Cummings and Sharon Paulson.   
  3. Approval of Minutes
    Aaron Kuznia moved and Brian Furan seconded a motion to approve the minutes for the November 17, 2008 meeting.  On the vote, the minutes were approved 3-0.
  4. Business
    1. Interlachen Park Improvement Planning  
      Steve Stadler reported that the two neighborhood meetings were set for the evenings of January 27 and February 24 at the St John the Evangelist Catholic Church on Interlachen Road.  Members were provided a proposed agenda for the January 27 meeting.  Stadler stated that this meeting will be used to educate the attendees on the City's CIP and project budget, typical neighborhood park standards plus describing the park attributes and limitations.  Additionally, and more importantly to the building of a park improvement plan, the meeting will be used to solicit input on resident and family needs at the park and on priorities.  George Watson, Brauer & Associates, Ltd. has read through the neighborhood survey feedback forms and those results will be reiterated to the meeting attendees, as well.  Brauer & Associates, Ltd. will facilitate the meeting.  The regular monthly Park Board meeting will commence after the conclusion of the neighborhood meeting. 
    2. Park Board Strategic Planning:  2009-2010 Goals
      The Park Board discussed a proposed 2009-2010 Strategic Plan and generally approved of the new plan that Stadler developed based on Board comments and discussion to-date.  It was decided that the vote on the new plan would be held at the January 2009 meeting after Molly Cummings and Sharon Paulson had an opportunity to review and comment on it.
    3. Park Buy-a-Bench Program
      The Park Board discussed starting a memorial bench and tree donation program for the parks.  More work is needed to identify how many benches and trees each park can support, how a donated tree will be memorialized, bench style, donation amounts, etc.  The Board preferred benches similar to those at Downtown Park and a flush-mounted stone memorial at the tree sites.  A less expensive alternative would be giving the donor a distinctive deed document with the park location described.  Stadler will begin developing the details of a program.  Doug Datta asked the members to estimate the number of benches we should plan for in each of their assigned parks.  The item will be taken up again at the January meeting.  
    4. Zion Lutheran Church Parking Lot Lease Agreement
      Stadler reviewed the parking lot lease situation, as described in his December 12 memo to the Park Board members.  After considerable discussion, the Board acknowledged the city's past use and benefit of this parking lot and felt that we needed to somehow support the churches desire to improve this parking lot in the near future.  However, they were concerned that a $6,000 annual fee with 3% annual increases would significantly reduce the park dedication fund over the proposed 20-year lease term.  The Board supported the construction of a new 15 stall parking area along 2nd Street North.  They felt that with the existing parking along Minnetonka Mills Road plus this new lot would accommodate virtually all occasional users of the park.  The city need for the larger church lot would then be limited to the picnic events during the summer.  Thus, the lease fee could be reduced to perhaps $3,000/year and forgiving the street assessment could be in exchange for a 10-year parking lot lease.  The Board felt that within an agreement there could also possibly be a commitment to partner with the Church on a future parking lot reconstruction project. 
    5. Miscellaneous Updates   
      • Tennis Court rehab & lease of property from School District for Central Park tennis courts
        No update at this time. 
      • Rotary Trailside Improvement Project
        No update other than that the electrical service was brought into the site by Kilmer Electric, Inc.
      • Blake Road/Cottageville Park planning
        The Park Board reviewed Tara Beard's Dec 9 update memo and reviewed the preferred small area concept plan, dated December 8, prepared by the planning consultant, Hay-Dobbs.  There is a public open house scheduled prior to the January 20 City Council Meeting.   
      • Central Park Ball Field #4 Improvements
        No update at this time. 
      • Park Valley Playground naming & neighborhood requests
        Stadler mentioned that the City did the backfilling around the pavilion concrete slab. 
      • SW Transitway Update
        Stadler stated there was a station area planning meeting on Tuesday morning.  The City has received no feedback from the County or HDR (County consultant) yet on its DEIS scoping comments. 
      • Interlachen Park Mosquito Spraying Incident
        No update at this time.
      • Nine Mile Creek Bank Stabilization/Habitat Enhancement + Three Rivers Park District regional trail projects
        The Watershed District will hold its regular meeting at Hopkins City Hall on Wednesday night.  The meeting will include a public hearing prior to ordering the final project design work. Creek and trail work is scheduled to begin in 2009 and be completed by fall, 2010. 
    6. Park Area Assignment Report
      • Sharon Paulson: Hilltop, Buffer, Burnes Park - absent.
      • Aaron Kuznia: Maetzold Field, Interlachen Park, Shady Oak Beach - nothing to report - except that there is 7" of good ice on Shady Oak Lake.                    
      • Brian Furan: Valley Park, Central Park, Oakes Park - nothing to report.
      • Molly Cummings: Cottageville Park, Harley Hopkins Park, Elmo Park - absent.
      • Doug Datta: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks - nothing to report.     
  5. Next Scheduled Meeting
    The next regular Park Board Meeting is January 27, 2009; 6:30 pm at the St John the Evangelist Catholic Church, located at 9 Interlachen Road.      
  6. Adjournment
    Brian Furan moved and Aaron Kuznia seconded a motion to adjourn.  The motion carried on a 3 - 0 vote.  The meeting adjourned at 8:35 p.m.

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