Park Board Minutes

May 19, 2008

A regular meeting of the Hopkins Park Board was held on May 19, 2008.

  1. Call to Order
    The meeting was called to order by Park Board Chairperson Doug Datta at 6:30 p.m.
  2. Roll Call
    Present were Park Board members: Molly Cummings, Sharon Paulson, Aaron Kuznia and Doug Datta.  Ron Helgeson was absent.  Also present was City of Hopkins staff liaison Steve Stadler.
  3. Approval of Minutes
    Sharon Paulson moved and Aaron Kuznia seconded a motion to approve the minutes for the March 17, 2008 meeting.  On the vote, the minutes were approved 4-0.
  4. Business
    1. 2009 - 2013 Park Capital Improvement Plan    
      Steve Stadler presented a proposed 2009-2013 Capital Improvement Plan, including a revised Park Improvement Plan that includes major CIP projects and minor Parks budget projects and the associated Park Capital Improvements Fund (301) Working Capital report showing the years 2004 - 2019.  Stadler added revenue to the Park Improvements Fund in years 2008 and 2009, to reflect proceeds from the USWO payment to the City ($35,000) and Park dedication fees ($100,000) from the 5th Avenue Flats project, respectively.  Stadler stated that he'd revised the Park play equipment future projects to include complete replacement of existing equipment.  He stated that it would be difficult to revise or somehow update the existing equipment as the safety regulations have changed as has the play equipment designs.  The proposed 2009-2013 plan calls for replacement of play equipment at four Parks: Interlachen (2009), Cottageville (2010 with grant funds), Hilltop (2011) and Valley (2012).   The play equipment in these parks will be at least 20 years old by the proposed replacement year.  The proposed 2010 project to upgrade the Shady Oak Beach water play area was revised to instead construct a new "dry" play equipment area in 2010.  The estimated City of Hopkins share of cost was reduced from $180,000 to $110,000 and spread over three years, 2010-2012.  After some discussion, the Park Board agreed with this change in project scope and cost.  The two Cottageville Park projects are proposed to be funded through grants to the City.  After discussion, Sharon Paulson made a motion to approve the 2009-2013 CIP, seconded by Molly Cummings.  On the vote the 2009-2013 CIP was approved as submitted 4-0.
    2. Naming of the Steiner Property Donation   
      Stadler provided the City Council Report from 2001 wherein the City Council accepted by resolution the 17.8 acre Steiner property donation.  After discussion, Sharon Paulson made a motion to recommend to City Council that the donated property be named, "Steiner Nature Preserve," seconded by Aaron Kuznia.  The recommended name was approved with a 4-0 vote.  Stadler will continue planning for a naming ceremony on-site and discuss with the City Manager the next steps in the property naming.  It was mentioned that a brief ceremony where a tree is planted or a new sign is unveiled could be done, possible, at the beginning of the next Park Board meeting on July 21, 2008.   
    3. Follow-up Discussion from the May 13 City Council Worksession on Dogs in the Parks   
      Doug Datta gave an overview of the work session discussion.  City Council was supportive of the change.  City Council requested that the ordinance language be revised to allow no person to walk more than two dogs at a time.   
    4. Strategic Plan Update
      Stadler reviewed the plan and suggested that the Board spend some time at the next meeting revising the goals - looking forward into 2009/2010. 
    5. Miscellaneous Updates on various items of interest
      1. Lease of property from School District for Central Park tennis courts:  City staff and ISD 270 legal counsel are close to agreement on lease terms/conditions.  Stadler expects the lease to be completed within 2 months.  The lease will include an amortized payback schedule for the expense of rehabilitating the tennis courts in the event the ISD 270 cancels the lease within 20 years. 
      2. Central Park Field #4:  The proposed ballfield improvement plan and cost estimate are being considered by the Hopkins Area Little League (HALL) and the Babe Ruth league.  Stadler is awaiting word from them on potential interest in the project, fund raising, etc.  The current CIP does not include the ballfield improvement project.
      3. Rotary Park project:  The planning and fund raising for this project is continuing.  We are in the process of applying for a HCRRA permit for the work and Three Rivers Park District approval of the work that is within their trail easement.  There's a lot to be done yet but we're hopeful that work could begin this summer. 
      4. US Women's Open planning:  A neighborhood meeting was held at St. John the Evangelist Church on May 14.  The neighborhood is concerned about traffic, Interlachen Park restoration and parking on the neighborhood streets.  An agreement has not yet been approved by City Council or the USGA - City Council is scheduled to consider the agreement at its June 3 Meeting.            
    6. Park Area Assignments Reports:
      • Aaron Kuznia:  Maetzold Field, Interlachen Park and Shady Oak Beach -  storage buildings at Maetzold have rotting trim boards and the water fountain could be cleaned; there is a boat/trailer parked at the Interlachen Park parking lot; at Shady Oak Beach there is trail repair underway (City of Minnetonka), the "biffy" door is broken and there are some top-course retaining wall blocks missing.   
      • Sharon Paulson:  Hilltop, Buffer and Burnes Parks - All her assigned parks were very busy the past Saturday.  Otherwise, nothing to report.  Sharon asked about why the Activity Center is closed to youth activities after school and evenings.  Stadler thought it was a budget cutback action but he will look into it and provide a response.     
      • Ron Helgeson:  Valley Park, Central Park, Oakes Park - not in attendance.   
      • Molly Cummings:  Cottageville Park, Harley Hopkins Park, Elmo Park - nothing to report. 
      • Doug Datta:  Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks natural area - nothing to report.
  5. Next Scheduled Meeting
    The next regular Park Board Meeting is July 21, 2008 at 6:30 p.m.
  6. Adjournment
    Molly Cummings moved and Sharon Paulson seconded a motion to adjourn.  The motion carried on a 4-0 vote.  The meeting adjourned at 8:20 p.m.