Park Board Minutes

May 21, 2007

A regular meeting of the Hopkins Park Board was held on May 21, 2007.

  1. Call To Order
    The meeting was called to order by Park Board Chairperson Dick Niemann at 6:30 pm.
  2. Roll Call
    Present were Park Board members:  Kate Reilly, Richard Niemann, Ron Helgeson and Doug Datta.  Also present was Hopkins staff liaison Steve Stadler.
  3. Approval of Minutes
    Ron Helgeson moved and Doug Datta seconded a motion to approve the minutes for the March 19, 2007 meeting.  On the vote, the minutes were approved 4-0.
  4. Business
    1. Comprehensive Plan Update Presentation and Discussion
      Lance Bernard, HKG, Inc. provided an additional handout to the members and explained the remaining Comprehensive Plan Update process and schedule.  He stated that a draft update to the Parks, Trails and Open Space section of the Comprehensive Plan would be available for review and approval by the Park Board at its July 16, 2007 meeting.  This would precede the second round of community meetings.  He then discussed the Metropolitan Council's system statement regarding the projected population and number of households increases through 2030 and touched on 1990 & 2000 census data trends regarding age and race. Kate Reilly mentioned that she'd like to see the plan show the need for trail connections along Minnetonka Mills Road connecting to Burnes Park and the Cedar Lake Trail and from the north segment of the regional SWLRT trail to Excelsior Boulevard and the southern segment of the SWLRT trail.  Lance mentioned that the plan would show the projected future Edina/Richfield trail connecting to the SWLRT trail at 11th Avenue.  Dick Niemann stated that the plan should show the need to upgrade Cottageville Park, including expanding the park and improving its visibility and accessibility by acquiring the residential property abutting the park along Blake Road. 
    2. Neighborhood and City Park Improvement Planning
      The Board discussed the proposed implementation plan for the city-wide park survey as shown on Steve Stadler's memo.  Dick Niemann would like to see the new park system chart reorganized to show the neighborhood parks and allowable amenities grouped together.  Steve Stadler said that this could easily be done.  The proposed staff plan is to complete the surveys such that results can be compiled and discussed at the July 16 Park Board meeting.  Doug Datta moved and Kate Reilly seconded a motion to approve the park survey plan as presented by staff.  The motion passed on a 4-0 vote.
    3. Park Board Mission
      Staff provided a revised document and reported that the goals/objectives/action items had been updated per Park Board member comments from the last meeting.  Additionally, action steps were added regarding:  obtaining a long-term lease agreement for the Zion Lutheran Church parking lot that abuts Burnes Park and periodic Recreation Dept. briefings to the Park Board on budget, programs and participation. 
    4. Capital Improvement Plan
      Staff provided informational sheets describing proposed new 2008 - 2012 park projects and the resulting Park Capital Improvements Fund (301) working capital report.  After some discussion, the Board agreed with the proposed projects.  It was stated that the upcoming park system survey may yield information leading to revisions to the proposed CIP program.  The Board requested that staff investigate how other area cities generate revenue, besides Park Dedication Fees, to support park improvement programs. The Board supported changing the location of the new shuffle board courts (2007 CIP project) from Burnes Park to Maetzold Field.  Kate Reilly moved and Doug Datta seconded a motion to approve the proposed 2008-2012 park system CIP.  On the vote, the motion passed 4-0.
    5. Shady Oak Beach Committee report on season passes
      Kate Reilly discussed the Shady Oak Beach Committee report with the Park Board.  The goals of the new season pass plan for the 2008 season is to:  improve convenience and customer service regarding purchasing season passes, keep costs competitive with surrounding facilities and to generate revenue to cover expenses and assist with future beach improvements.  After some discussion, the Board supported the Committee's recommendation to charge a $12/user season pass fee with an additional $10/transaction "convenience" fee for passes purchased at the beach.  Example:  a family of three would pay $36 for three passes plus an additional $10 if they are purchased at the beach.  Kate Reilly also mentioned that the plan for the 2008 season was to be set up to use the bar code on the passes to track facility use, program participation and improve record keeping.  Kate stated that she felt the Joint Recreation Board would call a meeting in July to consider the Committee's recommendation.  Final approval of the new season pass plan would be through the Hopkins and Minnetonka City Councils.
    6. Nine Mile Creek Bank Stabilization and Habitat Improvement Project
      Steve Stadler explained the scope of the proposed 2008 project and the differing types of improvements planned along the creek corridor.  He also stated that the intent was to improve the buffering and access along the creek by obtaining easements from abutting property owners plus constructing a trail along some of the creek.  Further design information would be provided for Board review/comment at subsequent meetings.
    7. Park Area Assignments Report
      Park assignments are: 
      • Kate Reilly:  Maetzold Field, Interlachen Park and Shady Oak Beach.
      • Kari Kyllo:  Hilltop, Buffer and Burnes Parks
      • Ron Helgeson:  Valley Park, Central Park, Oakes Park
      • Richard Niemann:  Cottageville Park, Harley Hopkins Park, Elmo Park
      • Doug Datta:  Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks natural area  

        Doug Datta reported that there is erosion occurring around a concrete base pad under a picnic table at the Shady Oak Nature Area.
  5. New Business Items
    1. Review of April 24 City Council Work Session
      Steve Stadler reported that City Council was supportive of the plan to survey residents for feedback on their parks and the Park Board 2007-2008 Strategic Plan.  The City Council expressed interest in: investigating additional potential revenue sources to support park maintenance/improvements, moving the shuffle board court/s to Maetzold Field to take advantage of seniors already gathering at the Activity Center, adding the Steiner property donation to the park system chart, acquiring a long-term agreement with Zion Lutheran Church for use of their parking lot and that the Park Board stay alert to the potential to expand existing parks, wherever possible. 
    2. Hopkins Youth Hockey Association proposal for covered hockey rink on north side of Pavilion
      Steve Stadler reported that he had just received a proposal from Delano Erickson Architects for a feasibility study for a covered ice arena and related park master plan.  The HYHA has stated that they have up to $500,000 to contribute to this project and that they would fund 2/3 of the cost for these architectural/engineering services.  The proposal include services from the local land use planning and design firm of Brauer & Associates, Inc. to prepare a master plan for Central Park, excluding the current softball fields.  This plan would likely include options to install another softball field, relocate the tennis courts, expand the open ice skating area, new warming house and parking improvements.  The potential city cost is $5,000.  Steve will keep the Board apprised of future developments as any decision to proceed beyond design would likely involve significant additional city cost.
    3. Park Board Membership
      Steve reviewed the current membership and term expiration dates.  Board Chair Dick Niemann will complete his third and final term on June 30, 2007.  The annual organizational meeting will be held on July 16 - election of officers, chair and vice-chair, should occur at this meeting.  Dick Niemann said that he could attend the July meeting to help with the officer transition and provide input on the park survey results.  It is anticipated there may be two new members selected by the July meeting..
  6. Next Scheduled Meeting
    1. July 16, 2007, 6:30 pm
      City Council Chambers
  7. Adjournment
    Kate Reilly moved and Ron Helgeson seconded a motion to adjourn.  The motion carried on a 4-0 vote.  The meeting adjourned at 8:18 pm.