Park Board Minutes

November 20, 2006

A regular meeting of the Hopkins Park Board was held on November 20, 2006.

  1. Call To Order
    The meeting was called to order by Park Board Member Ron Helgeson at 6:40 p.m.  (Chairman Josh Montgomery resigned since the last meeting and Vice-Chairman Dick Niemann had not yet arrived at the meeting).
  2. Roll Call
    Present were Park Board members: Kari Kyllo, Kate Reilly (new member) and Ron Helgeson. Richard Niemann arrived at 6:57 p.m. as he was returning today from out of state travel. Also present was Hopkins staff liaison Steve Stadler.
  3. Approval of Minutes for July 17, 2006
    K. Kyllo moved and Kate Reilly seconded a motion to approve the minutes for the July 17, 2006 meeting. On the vote, the minutes were approved 3-0.
  4. Business
    1. Elect New Chairperson
      Chairperson Joshua Montgomery resigned from the Board due to his move to the Seattle, WA area.  The by-laws state that officer vacancies shall be filled forthwith by regular election procedure.  Following regular election procedure, the office of Chair shall be nominated by motion and elected by verbal voting.  Richard Niemann currently holds the vice-chair position on the Board.
        R. Helgeson made a motion nominating Richard Niemann as chairperson, seconded by Kari Kyllo and approved on a 4-0 vote.  Richard Niemann made a motion nominating Kate Reilly as vice-chairperson, seconded by R. Helgeson and approved on a 4-0 vote.
    2. Valley Playground Neighborhood Requests
      Informational only.  Steve Stadler reviewed the previous City Council action to amend the 2007-2011 CIP to reflect the purchase of a new park shelter with installation by the neighborhood volunteers.  Construction should occur in spring/summer, 2007.
    3. Neighborhood and City Park Improvement Planning
      Because the previous Park Board Meeting was in July, 2006, Steve Stadler reviewed the Park Board’s interest in pursuing a process whereby neighborhood park standards are reviewed, the parks are assessed regarding function and amenities and the neighborhood served is engaged to communicate desired future park improvements.  It’s important that we not commit what cannot be done due to funding constraints or park standards.  Accordingly, the availability of current and future park improvement funds and the other capital needs of the parks must be considered in the process.  There was much discussion on the scope of this effort (neighborhood parks vs. all city parks), the different options and survey techniques for obtaining resident input and the current park standards. 
        It was agreed that the initial effort would focus on the neighborhood parks, those being:  Interlachen, Harley Hopkins, Valley Playground, Elmo, Cottageville, Hilltop, Buffer, and Oakes.
        Steve Stadler will facilitate a review of the current city standards and national guidelines for municipal parks systems and prepare a proposed survey form for Park Board review at the next meeting.
        The Park Board Members each expressed their support for a 2007 city-wide resident survey that includes a section regarding the park system.
    4. Hopkins Dog Park
      Informational only.  Steve Stadler reviewed the current status and referred members to the Sept 21, 2006 City Council memo on the subject.  The City will no longer pursue constructing a new dog park within the city but will advertise to its residents the availability and fees of nearby parks, those being our neighboring cities and the new Three Rivers Park District dog park at Bryant Lake regional park. 
    5. Park Board Mission
      Steve Stadler provided with the agenda the approved vision and mission statements for the Hopkins Park Board, approved at the March 20, 2006 Board meeting.  There was discussion on individual goals, objectives and action steps.  It was decided that in preparation for the next meeting, Steve Stadler would revise the goals and objectives and suggest some appropriate action steps for several of the objectives for Board consideration.
    6. Excelsior Boulevard and Depot Site Improvements Update – Informational only
      Steve Stadler reviewed with the Board the improvements made to-date along the Excelsior Blvd corridor and at the Depot Coffeehouse site. 
    7. 2008 Women’s Open Golf Tournament Request for use of Interlachen Park
      Steve Stadler reviewed the October 20, 2006 City Council memo describing the event and the proposed letter to the neighborhood.  After some discussion, the Board requested that staff pursue the ability to have the USGA fence-off a portion of the western side of the park for neighborhood use during the Women’s Open.  The thought being that the event is during the height of the park season and perhaps this accommodation is feasible without affecting the USGA needs during the Open. Kate Reilly moved that the Park Board support the request for the use of Interlachen Park by the USGA from June 19 – July 2, 2008, seconded by Ron Helgeson, on the vote the motion passed 4-0. 
    8. Comprehensive Plan Update – Informational only
      Steve Stadler mentioned the upcoming plan review and referred to the August 23, 2006 Hoisington-Koegler Group, Inc. (HKG) memo explaining the schedule and process.  The Board requested that one Park Board meeting be added to the HKG proposed meeting schedule.
    9. Park Area Assignments
      Kate Reilly requested that she be assigned Maetzold Field, Interlachen Park and Shady Oak Beach.  The other park area assignments would remain unassigned until the currently vacant Board member position is filled.  Those parks/areas are:  Park Valley Playground, Shady Oak Nature Area, Downtown Park and Hiawatha Oaks.
  5. Next Scheduled Meeting
    1. Jan 8, 2007, 6:30 pm
      City Council Chambers
  6. Adjournment
    R. Helgeson moved and Kate Reilly seconded a motion to adjourn.  The motion carried on a 4-0 vote.  The meeting adjourned at 8:35 p.m.